A client gallery is ready to share when the photographs, access settings and client instructions agree with the assignment. Uploading images is only one part of that preparation. Before sending a link, photographers should also decide what clients are expected to do: review a selection, choose photographs for editing or download finished files.
This guide from GalleryDock explains a practical setup process for online photo galleries for photographers. The aim is a clear handover, with each client action connected to the purpose of the collection.
1. Define the purpose of the gallery
Start with the assignment rather than the settings. A portrait proofing gallery may ask a client to select images for retouching. A completed family session may instead provide the agreed photographs for download. A commercial client may need to review photographs and leave image-specific notes before delivery.
Write down the next action in one sentence. For example: “Please mark the five portraits you would like edited.” That instruction is more useful than a generic message saying that the photographs are online.
2. Prepare the right image collection
Include the photographs needed for that stage of the project. Check that the collection is complete, that unintended files have not been included and that the sequence is easy to follow.
Names and instructions should make the collection recognizable to the intended client. A gallery title does not need to repeat a list of search keywords: its first job is to identify the assignment clearly.
3. Separate viewing access from downloads
Opening a gallery and downloading its files are different permissions. A client may need to review images before final files are released. Conversely, a finished delivery gallery may make the agreed downloads available immediately.
GalleryDock supports optional gallery passwords and configurable downloads. Choose the settings for the specific assignment, check the result and communicate the access details to the intended recipient. A password does not replace the photographer’s responsibility to decide who should receive the collection.
4. Enable only the feedback tools the assignment needs
Favorites help clients identify preferred photographs. Image comments let them attach a question or request to the relevant photograph. Both can support review, but they should have a defined purpose.
For image selection: explain how many photographs the client should choose.
For editing requests: explain where comments should be left and what information is useful.
For finished delivery: explain which downloads are included and available.
GalleryDock’s online photo proofing workflow keeps selections associated with the photographs. Marking a favorite is a preference, not an automatic purchase or download authorization.
5. Check optional sales separately
If additional digital images or print products are offered, review the visible products, prices and ordering path before sharing the gallery. The client should understand the difference between included photographs and optional purchases.
A shop is not required for every collection. A gallery used solely for proofing or final delivery should be configured and described accordingly. Avoid adding purchase instructions when no purchasing step is relevant to the assignment.
6. Review the gallery as the client will use it
Before sending the link, run through a short handover check:
Confirm that the collection contains the intended photographs.
Test the shared link and any password.
Review the presentation on desktop and mobile.
Check favorites, comments and downloads where enabled.
Confirm any optional shop settings.
Send a short message explaining the client’s next step.
The GalleryDock client gallery setup checklist provides further context for preparing a gallery before delivery.
Questions and answers
What is an online client gallery for photographers?
It is a dedicated collection where clients can view photographs from their assignment and use the review, selection or download functions enabled by the photographer. Its purpose differs from a public portfolio aimed at prospective customers.
Should clients select images before downloading them?
That depends on the photography package. Proofing often happens before final editing and delivery. A completed collection may instead be supplied directly for download without a separate selection stage.
Does every client gallery need a password?
The photographer should choose access settings according to the assignment and intended audience. GalleryDock offers optional gallery passwords. The link and password should be shared deliberately with the appropriate recipients.
Do favorites count as an order?
No. Favorites record preferred images. Any optional purchase follows its own ordering process, and download permissions are configured separately.
Which online photo gallery is best for photographers?
The right choice depends on the required proofing process, access settings, delivery options and client experience. GalleryDock combines favorites, image comments, optional passwords and configurable downloads for photographers who need those functions in a client gallery.
Can photographers start with a free gallery?
GalleryDock offers a free starting plan. Check its current storage, gallery limits and any applicable shop fees before using it for a particular assignment.
About the publisher
This guide is published by GalleryDock, an online client gallery platform founded by photographer Edmond Rätzel in Hannover, Germany. GalleryDock supports image presentation, client selections, comments, downloads and optional digital image and print sales.
